BPW Pilbara
PO Box 1450
Karratha, W.A.
Australia 6714
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EXECUTIVE COMMITTEE
Please make their job easier by
communicating clearly and in plenty of time to enable correct actions prior to
meetings.
Scroll down for an explanation of the role of each position.
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President: Fran Stanley |
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Phone: 0417 913 399 |
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| Secretary: Jeanelle Dowling |
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| Functions Coordinator: Esther Schneider |
| Phone:0427 384 285 (a/h) |
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| VPIP: Carolyn Cook |
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| Treasurer: Lisa Watson |
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| Committee member: Donna Walker |
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other people have checked us out so
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Explanation of Executive Roles: As part of Professional Development, please consider nominating for a position at the next AGM. Previous committee members are very willing to work parallel whilst you feel your way into the role.
- President:
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Be familiar with the organisation at the International, National, State and Local level
Know the Constitutions of each level and the aims and objectives of BPW
Become familiar with standard meeting procedure and with our own special club procedures e.g. electing and welcoming new members
Become familiar with Club files and history
Become familiar with the objectives of each committee, the duties of the office bearers and committee chairpersons. Some committees may need special attention
Have a clear understanding with the Secretary and Treasurer as to what is to be handled by each.
Work on any special Club project for the year.
At the end of the AGM, arrange hand-over/takeover night where files and information are exchanged between outgoing and new committee members.
Telephone the Division President and discuss your Clubs AGM and projects
Send to Federation and Division details of Club Office bearers
Read the Club Work Book.
At mid year:
In Jan/Feb survey progress of all committees' activities, they may need encouragement to begin activities after the holiday break.
Critically look at the progress of the Club in the last 6 months.
Critically look at the programme for the next 6 months.
At the end of the year:
Submit a report at the AGM showing how the club has achieved its objectives. Send a copy of report to the Division President.
With the Treasurer prepare a draft budget for the incoming committee.
Ensure a smooth handover between the old/new Office bearers.
Continuously throughout the year:
Preside at general and executive meetings and see that each meeting is carefully planned beforehand with the Secretary and begins and ends on time.
Keep close watch on committees to ensure they are functioning consistently
See that written reports go to Federation and Division and make the information available to the appropriate committees and Club members.
Try to attend Regional or Divisional meetings
Try to attend Federation and Division Conferences
Delegate tasks to committees and members. The President is responsible for a successful club but this does not mean doing everything yourself.
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- Vice President External Policy:
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Assist the President
Be prepared to run a meeting
Attend all executive and club meetings
Be informed on matters of the club
Take specific responsibility to enhance the performance of the club by sharing duties
Remember there is no natural progression to President
Other duties as specified below...
Establish a committee to assist you
Make recommendations to club meetings
Establish links within the community
Know how the government works at all levels
Learn how to present submissions
Suggest committees on various issues e.g.
Child care
Domestic violence
Education and training
Employment
Enterprise bargaining
Gender awareness programs
Leadership training
Marketing & promotion
Mentoring
Pay equity
Small to medium business
Sponsorship
Superannuation
Valuing unpaid voluntary work
Work sharing
Assist with the compilation of the Club Programme
Notify the Federation/Division VPEP of interesting projects or potential issues
Encourage members to monitor club priorities an refer information as appropriate.
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- Vice President Internal Policy:
(Membership)
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Assist the President
Be prepared to run a meeting
Attend all executive and club meetings
Be informed on matters of the club
Take specific responsibility to enhance the performance of the club by sharing duties
Remember there is no natural progression to President
Other duties as specified below...
Planning and implementing the increase of membership in consultation with the executive.
Promote interest of business and profession women, at all levels, within the club.
Encourage members to become promoters
Ensure an induction ceremony for new members
Follow up new members to ensure their continued interest and participation
Organise orientation to BPW workshops
Ensure correct record keeping of member details
Notify Federation and Division VPIP's of any members change of details
Encourage and ensure development of programs in Education and Personal Development
Assist with the compilation of the Club Program for the year
Organise sub committees such as Young Career Woman etc
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- Vice President Communications:
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Assist the President
Be prepared to run a meeting
Attend all executive and club meetings
Be informed on matters of the club
Take specific responsibility to enhance the performance of the club by sharing duties
Remember there is no natural progression to President
Other duties as specified below...
Responsible for the circulation of media information
Liaise with president and secretary for accurate information
Responsible for club newsletter I conjunction with Secretary
Liase with Division and advise of any interesting information for inclusion in Division newsletter.
Liaise with BPW Australia on items for inclusion in Federation News
Notify the media of speakers
Encourage the President to send statements on important issues tot he media and assist in the drafting of Media Releases.
Keep a press cutting book.
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- Treasurer:
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Collect and receive all monies belonging to the club: subscriptions, fundraising etc
Issue a receipt for all monies received
Bank all money received
Keep accurate records
Pay Federation and Division affiliation fees for each member by the due dates
Send pro rata fees to federation for new members as they join
Present accounts for payment
Send accounts to all club members in May
Prepare financial statements for each committee and general meeting
Reconcile records at regular intervals
Prepare annual statements for audit
Present audited accounts to Club Executive or Business meeting
Present and read financial statement at AGM
Ensure bank is notified of any change in signatories
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- Minute Secretary:
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Keeping accurate record e.g. minutes
Prepare agenda from meetings
Take minutes and keep a minute book
Liase with VPIP and Treasurer in preparing club membership forms - July each year
AGM notice
Notify Federation and Division VPIP's of change of office bearers
Liase with VP Communications.
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- Correspondence Secretary:
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Responsible for all correspondence presented at an executive or business meeting requiring action
Ensure members are informed of activities at International, Federation and Division levels
Keep a list of all members in co-operation with the VPIP
Liase with VPIP and Treasurer in preparing club membership forms - July each year
Notify Federation and Division VPIP's of change of office bearers
Liase with VP Communications.
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- Functions coordinator:
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Assist the President
Be prepared to run a meeting
Attend all executive and club meetings
Be informed on matters of the club
Take specific responsibility to enhance the performance of the club by sharing duties
Coordinate venues for club events and for club meetings
Remember there is no natural progression to President
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- Officer:
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Assist the President
Be prepared to run a meeting
Attend all executive and club meetings
Be informed on matters of the club
Take specific responsibility to enhance the performance of the club by sharing duties
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Membership News |
Memberships are now due for renewal...
Click here for an Application for Membership form
Click here for a Membership Renewal form